Executive assistants are usually referred to the respectable positions in large organizations that provide administrative support to the higher ups and top ranking executives like the CEO. Their job involves juggling multiple tasks such as attending phone calls, preparing reports and handling information requests. They also perform clerical functions for daily personal needs such as, receiving visitors, arranging conference calls, personal transport or conveyance, scheduling meetings etc. The role of an executive assistant is defined by the size and complexity of the business and is often a stepping stone to bigger roles.Executive assistants can work across a broad range of industries and institutions like government, education, retail, hospitality, recreation, legal offices, clinics or corporate settings. Executive assistants are often considered an integral and indispensable part of the office and are found in all kinds of settings. If you have the right mix of skill sets, the position of an executive assistant enjoys lucrative and prestigious career prospects.Executive assistants perform a wide range of duties, some of them are:
- Organize, prepare and provide documents and reports to departments as required
- Manage the calendar and appointment schedule of his supervisor/ manager
- Plan meetings and conference calls
- Handle telephone calls , routine mails and other correspondences
- Train and supervise other clerical staff
- Assist with budgetary information such as preparing purchase requisitions, processing invoices etc.
- Maintain and order office supplies and fixed inventory
Salaries and Job Outlook*
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Job opportunities are plentiful for executive assistants who work in nearly every industry. Many are employed in schools, hospitals, governments, legal and medical offices. Employment opportunities in administrative and support services, health care and social assistance, and professional, scientific, and technical services are some of the maximum job generators for these professionals. With technology advancements and office automation, the role of executive assistant has highly evolved and resulted in improved efficiency. Job prospects are particularly best for applicants with extensive knowledge of software applications and for experienced secretaries and administrative assistants.An Executive assistant earns an average salary in the range of INR 3.0 - 3.5 lacs p.a.
Education and Training
It is important to analyze the type of industry one is expected to work or requirements of companies before obtaining a degree. A bachelor's degree is most preferable among employers. Certification and Diploma courses that cover subjects like business writing, business math, business software applications, accounting principles and records management prove beneficial in enhancing job scope. Having a substantial work experience often leads to better job opportunities with higher salaries.
Valued Traits & Abilities
Executive assistants play a key role in ensuring offices run smoothly and efficiently and are critical to higher ranking officials that rely on their expertise for everyday functions. Most of their duties are personal and interactive in nature and not easily automated. Therefore positions for administrative assistants are always on demand and play a key role in most organizations. Therefore opportunities for secretaries and administrative assistants continue to thrive and play a key role in most organizations.Executive assistants can explore multiple career opportunities depending upon their areas of expertise, interest and industry experience. One may specialize in one of the fields such as medical equipments, hospitality, retail or human resources.Some of the career opportunities that are open to executive assistants are:
Human Resource Assistant
These professionals deal with an organization's greatest asset that is their people. They are responsible for recruitment, training, employee benefits, handling grievances, maintaining documents and compiling necessary reports and records of employees and pay structures.
They carry out a variety of functions pertaining to the law office in providing administrative support. They manage schedules of trial dates and hearings, communicate with clients, assist attorneys and file various documents. They find work in consultancy firms, foreign embassies and government agencies and often need an associate's degree in a related field.
They mostly perform clinical duties under the direction of medical practitioner or physician. They help in maintain medical records, bills, insurance documents and medical histories of patients. Escorting patients for medical examination, interviewing and measuring vital signs are among the other duties and need knowledge of healthcare and familiarity of medical terminology.
- ACS of India Pvt. Ltd
- Batliboi Ltd.
- Reliance Power
- Inter Continental Hotels Group
- S P Jain School of Global Management
- GD Goenka Public School
- Marriott Hotels